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PenData™ Solutions TransScribe™ Datasheet

red triangle Overview
Many of today’s businesses suffer under the burden of paperwork: filling in forms, transcribing them into computers, photocopying, filing, retrieving, and refiling. PenData Solutions TransScribe™ can significantly reduce the cost of capturing and managing that paperwork without disrupting your workflow.

red triangle What We Do
PenData Solutions TransScribe enables users to capture handwritten notes as digital images and as computer text. What you write on the digital paper is automatically stored in the pen along with the identity of the specific form being used. When the pen is placed in a small docking station attached to a PC, the data is automatically uploaded to the system. The resulting data can be edited, saved as a file, and printed for physical storage saving someone from having to manually transcribe the form.



A digital pen capturing handwritten information

red triangle Capture Your Document Image
Simply capturing the image of your handwritten document electronically satisfies the needs of many business processes. Getting an image of a document into electronic form to save it, re-print it, email or fax it, and archive it for future reference helps meet the process flow of your business while reducing costs and enables you to better meet many of the requirements of government and industry standards.

red triangle Convert Your Handwriting to Computer Text
The TransScribe application presents you with an image of the form showing your exact handwriting and a computer text version in a side-by-side display. The computer text version may then be edited. An exact record of changes is maintained for tracking purposes.

red triangle Customize a Profile Specific to Your Handwriting
While the accuracy of converting handwriting to text data varies from person to person, TransScribe allows you to create a handwriting profile specific to your personal style. The profile eliminates many inaccuracies in the character recognition process.

red triangle Saving the Documents
Once you are satisfied with the content of the document you may save it as a rich text file (RTF) compatible with most word processing programs. The files may be stored anywhere in your file system. The document may also be printed in its original image form or in its text form for your paper filing system.

red triangle Matching Your Workflow
The notes forms may be uploaded and edited one-at-a-time as you finish each writing each document, or stored on the pen to be uploaded later as a group. Once uploaded, they can be reviewed as time allows, saving someone from having to manually transcribe the form.

The image of the original form as well as successive versions of the text document are saved as a permanent record of the process and allows you to dispense with the paper copy.

Data from the forms can be automatically routed to your information management system to integrate with your other workflow processes. Patient and client interview notes and virtually any other form data can be captured and flowed into your existing systems.

red triangle Just Like Writing With Any Other Pen
Digital pens are ball point pens with the added capability of electronically capturing the pen stroke data. They don’t require any training to use because everyone knows how to write with a pen. The pen and forms are easy to use.

It's easy to integrate TransScribe with your business processes. The low startup costs speed the return on your investment. The efficiency of the process significantly lowers the cost of managing your documents. TransScribe delivers immediate value improves productivity and reduces costs related to the time consuming paper forms.

red triangle About Us
PenData Solutions provides applications to help businesses reduce the cost of capturing and managing information handwritten on paper forms. Our solutions remove most of the expensive manual labor from handling paper forms, increasing productivity, and reducing costs.

red triangle TransScribe Minimum System Requirements

Hardware
red square 1GHz or higher processor
red square 128MB or higher RAM
red square 16MB or higher VRAM
red square 10GB hard disk free space
red square USB port

Software
red square Microsoft Windows XP SP2 or Windows 2000 SP4 operating system, Microsoft Office 2003 or later
red square Logitech io2 pen software or Maxell pen software.

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Features
red square Continue to use pen and paper
red square Allows administrative personnel to access uploaded forms as soon as the pen is docked
red square Everyone is comfortable using pen and paper to capture information
red square Captured data can be integrated with other applications.
red square Uses your standard forms (printed on a special background)
red square Once uploaded and reviewed forms may be searched on designated data fields
red square Integrates into your standard procedures and paper flow without interruptions.
red square Faster more accurate error correction

Benefits
 red square Everyone is comfortable using pen and paper
red square Saves time in manually transcribing information
red square Makes information immediately available for inclusion on other forms
red square Reduces lifecycle cost of managing paper documents
red square Integrates easily into your organization's standard data and business processes
red square Enhances compliance with regulatory requirements
red square Fast return on investment
red square Only authorized personnel have access to the database
red square Faster more accurate error correction

Pen Characteristics:
red square Comes with pen, cap, docking station (with portable detachment), ink refills.
red square Lithiumery charges automatically when docked.
red square Pen can be used-ion batt continuously for 3-4 hours
red square Rated at a minimum3500 hours of operating
red square Two year warranty
red square Data on the pen is encrypted
red square Replaceable ball point pen ink cartridges
red square Stores up to 40 letter sized pages
red square Memory full vibrating signal

 

  
             
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