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PenData™ Solutions
TransScribe™ Enterprise Datasheet

red triangle Overview
Many of today’s businesses suffer under the burden of paperwork: filling in forms, transcribing into computers, photocopying, filing, retrieving, and re-filing. PenData™ Solutions Trans-Scribe™ Enterprise can significantly reduce the cost of capturing and managing that paperwork, and increases your productivity without disrupting your typical workflow.

red triangle What We Do
PenData Solutions TransScribe Enterprise enables you to capture handwritten information from your various form types as computer images or as text. The resulting data can be edited, saved as a file, and printed for physical storage. As you write, the pen identifies the specific form you are using and stores your handwriting in the pen. When the pen is placed in a small docking station attached to a PC, the data is automatically uploaded to the system.



A digital pen capturing handwritten information

red triangle Capture Your Document Image
Simply capturing the image of your handwritten document electronically satisfies the needs of many business processes. Getting an image of a document into electronic form to save it, re-print it, email or fax it, and archive it for future reference helps meet the process flow of your business while reducing costs and enables you to better meet many of the requirements of government and industry standards.

red triangle Convert Your Handwriting to Computer Text
The TransScribe application presents you with an image of the form showing your exact handwriting and a computer text version in a side-by-side or above-and-below display. The computer text version may then be edited.

red triangle Customize a Profile Specific to Your Handwriting
While the accuracy of converting handwriting to text data varies from person to person, TransScribe allows you to create a handwriting profile specific to your personal style. The profile eliminates many inaccuracies in the character recognition process.

red triangle Saving the Documents
Once you are satisfied with the content of the document you may save it as PDF, Word or RTF formats compatible with most word processing programs. The files may be stored anywhere in your file system. The document may also be printed in its original image form or in its text form for your paper filing system.

red triangle Matching Your Workflow
Forms may be uploaded and edited one-at-a-time as you finish each document, or stored on the pen to be uploaded in batches. The pen can store up to 40 pages of notes or 100 forms. Once uploaded, they can be reviewed as time or your business practice allows, saving someone from having to manually transcribe the form.

The image of the original form, in electronic format, as well as successive versions of the text document are saved as a permanent record of the process and allows you to dispense with the paper copy.

Data from the forms can be routed to integrate with your other software applications and workflow processes. Patient notes, client information, insurance claims, mortgage forms, patient interview notes, and virtually any other form data can be captured and flowed into your existing systems.

red triangle Just Like Writing With Any Other Pen
Digital pens are like any other ball point pen with the added capability of electronically capturing the pen stroke data. They don’t require any training to use because everyone knows how to write with a pen. The pen and forms are easy to use. The forms look just like the ones you are accustomed to using.

red triangleThe Parts of the System
The TransScribe Enterprise system consists of a small utility program that resides on your workstation and a server configuration that resides somewhere on your network. The utility manages the uploading of the data from the pen and the transfer of the data from your workstation to the server. The server accepts the pen data from the workstation and manages the conversion of the handwriting into computer text. The data from the pen identifies the specific form type for the server so that the information can be properly aligned and presented to the reviewer for correction or other action.

Users access the information on the server using a web browser. The browser interface allows you to review and correct the information on a form, save the revised version in the database, export the form into a PDF, Word, or RTF document and delete it from the current records.

red triangle How It Benefits You
Familiarity with using a standard pen and the simplicity of the pieces of the system makes it easy to use and integrate TransScribe with your business process. The low startup costs speed the return on your investment. The efficiency of the process significantly lowers the cost of managing your documents.

red triangle About Us
PenData Solutions provides applications to help businesses reduce the cost of capturing and managing information handwritten on paper forms. Our solutions remove most of the expensive manual labor from handling paper forms, increasing productivity, and reducing costs.

red triangle TransScribe Minimum System Requirements

Client Workstation Requirements
red square 1GHz or higher processor128MB or higher RAM
red square 16MB or higher VRAM
red square 10GB hard disk free space
red square USB port
red square Windows XP SP2 or Windows 2000 SP4 operating system, Microsoft Office 2003
red square Digital pen software.
red square Internet Explorer

Server Requirements
red square Windows 2000 Server (Intel or Celeron processor)
red square 1GB RAM
red square 1GB free disk space (for running the application)
Network connection (minimum single NIC)

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Features
red square Continue to use pen and paper
red square Accurately captures information from your handwriting
red square Allows administrative personnel to access uploaded forms as soon as the pen is docked
red square Everyone is comfortable using pen and paper to capture information
red square Captured data can be integrated with other applications.
red square Integrates your standard forms
red square Once uploaded and reviewed forms may be searched on designated data fields
red square Integrates into your workflow without disrupting your standard processes
red square Reduces the potential for lost documents and makes retrieval easier
red square Improves efficiency over the complete document life cycle

Benefits
red square Saves time in manually transcribing information
red square Makes information immediately available for inclusion on other forms
red square Use the forms you are accustomed to seeing in your environment
red square Avoids disruptive changes in your organization
red square Continue to use pen and paper
red square Dataflow matches your standard business flow
red square Data easily integrated with other information databases
red square Faster more accurate error correction
red square Enhances compliance with regulatory requirements
red square Low cost of implementation, fast ROI
red square Data on the pen is encrypted, only authorized personnel have access to the database
red square Saves time for information management

Pen Characteristics:
red square Comes with pen, cap, docking station (with portable detachment), ink refills.
red square Pen can be used continuously for 3-4 hours
red square Stores up to 40 pages of notes and 100 pages of forms
red square Data on the pen is encrypted
red square Lithium-ion battery charges automatically when docked
red square Rated at a 3500 hours of operating
red square Two year warranty
red square Replaceable ball point pen ink cartridges
red square Memory full indicator

 

  
             
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